# April 01, 2025

## Attendees: 

<table><thead><tr><th>Name</th><th width="186.60009765625">Attendance</th><th>Role</th></tr></thead><tbody><tr><td><a href="mailto:simo.simovic@intersectmbo.org">Simo Simovic</a></td><td>Yes</td><td>WG Lead/Secretary</td></tr><tr><td>Jack Briggs</td><td>No</td><td>Director of Ecosystem &#x26; Governance</td></tr><tr><td>Lawrence Clark</td><td>No</td><td>Head of Operation</td></tr><tr><td>Nick Cook</td><td>No</td><td>Head of Membership &#x26; Community Hubs</td></tr><tr><td>Phil Lewis</td><td>Yes</td><td>ISC Member</td></tr><tr><td>Thiago Nunes</td><td>No</td><td>Interim ISC Member</td></tr><tr><td>Pedro Lucas</td><td>No</td><td>OSC Chair, Representing two Enterprise Members</td></tr><tr><td>Nicholas Cerny</td><td>No</td><td>Civics Committee member</td></tr><tr><td>Vaibhav S </td><td>Yes</td><td>GMC Member</td></tr><tr><td>Naushad Fouze </td><td>Yes</td><td>Product Committee</td></tr><tr><td>Jose Iadicicco </td><td>Yes</td><td>Community Member</td></tr><tr><td>Tevo Saks</td><td>Yes</td><td>Community Member</td></tr></tbody></table>

Recording: [Intersect Governance WG Weekly - 2025/04/01 15:58 CEST - Recording](https://drive.google.com/file/d/1ccYsMRML8FH6Vg5b5tFEUydMrVcp4Xmb/view)

Transcript: [Intersect Governance WG Weekly - 2025/04/01 15:58 CEST - Transcript](https://docs.google.com/document/d/19Di8L05N29wJRZWrqNN0sEAJf0dGTUiJ97bFCR7SXqI/edit?tab=t.0#heading=h.divii8dy524s)

## Agenda 01.04.2025

* Weekly Meeting Timing
* Review current Intersect decision making process document

## Decisions/Actions

<table><thead><tr><th width="217">Discussion Point</th><th width="318.5999755859375">Notes </th><th>Actions: Responsible / Note</th></tr></thead><tbody><tr><td>Meeting Schedule &#x26; Time Change</td><td><p>It was noted that the local time change in Serbia affected the scheduled meeting time. </p><p>A consensus was reached to adopt a fixed UTC schedule (1 p.m. UTC) for consistency.</p></td><td>Simo to update the meeting schedule using UTC time and confirm the new time with the group.</td></tr><tr><td>Governance WG Priorities</td><td>The group reaffirmed three main priorities:<br>(1) Review current intersect governance and identify improvement areas;<br>(2) Improve board election processes;<br>(3) Review and refine committee election procedures using past election data.</td><td>Simo to create the governance document summarizing the current state for review; all members provide feedback.</td></tr><tr><td>Committee Election Policies &#x26; Eligibility</td><td>Discussion centered on whether there should be policies regarding multiple terms and minimum participation before standing for elections, given that current documentation lacks clear rules.</td><td><br></td></tr><tr><td>Election Vulnerabilities &#x26; Postmortem Analysis</td><td>Concerns were raised about vulnerabilities in upcoming elections (e.g., potential manipulation through mass registration or low entry thresholds).</td><td>Jose and Malik would like to be included in  postmortem analysis of previous elections and review registration data for vulnerabilities.</td></tr><tr><td>Documenting Current Governance Processes</td><td>A document summarizing the bylaws, roles, and current decision-making processes was presented. The discussion emphasized capturing the present state accurately before proposing improvements.</td><td>Simo to update the document based on collective feedback; all members to review and identify any gaps.</td></tr><tr><td>Centralized Document Sharing</td><td>The need for a single, accessible repository for all governance-related documents was highlighted to improve transparency and ease of access.</td><td>Simo to create and share a centralized folder with all working group documents.</td></tr><tr><td>Capacity &#x26; Workload for Documentation</td><td>There were questions regarding available capacity to work on documentation for board elections and other priorities.<br>Simo has confirmed that he has capacity to work on this, if he needs additional support he will ask for it.</td><td><br></td></tr><tr><td>Scheduling &#x26; Prioritization of Future Tasks</td><td>The group suggested establishing an overarching timeline for discussion topics and action items (e.g., internal state review, board elections, other discussions) to manage workload effectively.</td><td>Simo to incorporate a timeline with expected deadlines into planning documents for future sessions.</td></tr><tr><td>Wrap-Up &#x26; Next Steps</td><td>The meeting concluded with a commitment to review the updated documents, follow up on identified actions, and prepare for the next meeting.</td><td>Simo to lead the follow-up on action items and ensure that updated documents and schedules are circulated ahead of the next meeting.</td></tr></tbody></table>


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