# August 14, 2025

### Attendees:&#x20;

| Name                                                 | Attendance | Role                                           |
| ---------------------------------------------------- | ---------- | ---------------------------------------------- |
| [Simo Simovic](mailto:simo.simovic@intersectmbo.org) | Yes        | WG Lead/Secretary                              |
| Phil Lewis                                           | Yes        | ISC Member                                     |
| Thiago Nunes                                         | No         | Interim ISC Member                             |
| Pedro Lucas                                          | No         | OSC Chair, Representing two Enterprise Members |
| Nicholas Cerny                                       | Yes        | Civics Committee Chair                         |
| Vaibhav S                                            | Yes        | GMC Member                                     |
| Naushad Fouze                                        | No         | Product Committee                              |
| Jose Iadicicco                                       | No         | Community Member                               |
| Maureen Wepngong                                     | Yes        | DRep                                           |
| Terence McCutcheon                                   | Yes        | Intersect                                      |
| Tevo Saks                                            | No         | Community Member                               |
| Lorenzo Bruno                                        | Yes        | Head of Product Curation at Intersect          |

<br>

Recording: [Intersect Governance WG Weekly - 2025/08/14 16:00 CEST - Recording](https://drive.google.com/file/d/1C2wf-oV36vUXlM5ugCRxfcUE6JiM9ZpV/view)

Transcript: [Intersect Governance WG Weekly - 2025/08/14 16:00 CEST - Transcript](https://docs.google.com/document/d/1JAe0pnE4gJ8-h38D2sjGJH_sWfGicWxrQU3CF9sBguY/edit?tab=t.0)

### Agenda 14.08.2025

* Decision-Making Process Workflow Discussion<br>

### Decisions/Actions

<table data-header-hidden><thead><tr><th width="147.53515625"></th><th width="243.53125"></th><th></th></tr></thead><tbody><tr><td>Discussion Point</td><td>Notes</td><td>Actions: Responsible / Note</td></tr><tr><td>Meeting Cadence</td><td>The working group members agreed to switch from a weekly to a fortnightly meeting schedule, as many major topics have been covered. This will give members more time to work on tasks between calls. The cadence can be changed back to weekly if needed.</td><td>Simo Simovic: Schedule the next meeting for two weeks from today (August 28).</td></tr><tr><td>Decision-Making Process Diagram</td><td>The group reviewed a new version of the BPMN (Business Process Model and Notation) diagram for Intersect's decision-making process. The updated diagram separates the roles of working groups and committees and ends the process once a decision is made, rather than including the execution phase. Discussion points focused on the need for a supplementary document to define different levels of decisions (e.g., low, mid, high impact) and to clarify the responsibilities of various bodies. Participants stressed the importance of documenting past decisions to test the process and make it more relatable.</td><td>Simo Simovic &#x26; Lorenzo Bruno: Finalize the diagram and create a supplementary document that explains the process, including SLAs (Service Level Agreements), and incorporates examples of past decisions. </td></tr><tr><td>Accountability &#x26; Governance</td><td>The conversation touched on the accountability of different Intersect bodies. It was noted that working groups are composed of volunteers, raising questions about their authority and accountability. The working group's charter states that they make recommendations, not final decisions. It was agreed that committees are ultimately responsible for decisions, and this should be clearly reflected in the process. The question of who holds the Board of Council accountable was raised, with one member suggesting that, legally, the members hold this power.</td><td>All Members: Provide feedback on the new document once it is shared to ensure clear lines of accountability and responsibility are defined.</td></tr></tbody></table>


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Discussion Point	Notes	Actions: Responsible / Note
Meeting Cadence	The working group members agreed to switch from a weekly to a fortnightly meeting schedule, as many major topics have been covered. This will give members more time to work on tasks between calls. The cadence can be changed back to weekly if needed.	Simo Simovic: Schedule the next meeting for two weeks from today (August 28).
Decision-Making Process Diagram	The group reviewed a new version of the BPMN (Business Process Model and Notation) diagram for Intersect's decision-making process. The updated diagram separates the roles of working groups and committees and ends the process once a decision is made, rather than including the execution phase. Discussion points focused on the need for a supplementary document to define different levels of decisions (e.g., low, mid, high impact) and to clarify the responsibilities of various bodies. Participants stressed the importance of documenting past decisions to test the process and make it more relatable.	Simo Simovic & Lorenzo Bruno: Finalize the diagram and create a supplementary document that explains the process, including SLAs (Service Level Agreements), and incorporates examples of past decisions.
Accountability & Governance	The conversation touched on the accountability of different Intersect bodies. It was noted that working groups are composed of volunteers, raising questions about their authority and accountability. The working group's charter states that they make recommendations, not final decisions. It was agreed that committees are ultimately responsible for decisions, and this should be clearly reflected in the process. The question of who holds the Board of Council accountable was raised, with one member suggesting that, legally, the members hold this power.	All Members: Provide feedback on the new document once it is shared to ensure clear lines of accountability and responsibility are defined.