> For the complete documentation index, see [llms.txt](https://steeringcommittee.docs.intersectmbo.org/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://steeringcommittee.docs.intersectmbo.org/working-group/working-groups/working-group-meeting-notes/2025/october-09-2025.md).

# October 09, 2025

### Attendees:&#x20;

| Name                                                 | Attendance | Role                                           |
| ---------------------------------------------------- | ---------- | ---------------------------------------------- |
| [Simo Simovic](mailto:simo.simovic@intersectmbo.org) | Yes        | WG Lead/Secretary                              |
| Phil Lewis                                           | No         | ISC Member                                     |
| Thiago Nunes                                         | Yes        | Interim ISC Member                             |
| Pedro Lucas                                          | No         | OSC Chair, Representing two Enterprise Members |
| Nicholas Cerny                                       | Yes        | Civics Committee Chair                         |
| Vaibhav S                                            | Yes        | GMC Member                                     |
| Jose Iadicicco                                       | No         | Community Member                               |
| Maureen Wepngong                                     | No         | DRep                                           |
| Terence McCutcheon                                   | No         | Intersect                                      |
| Tevo Saks                                            | No         | Community Member                               |
| Lorenzo Bruno                                        | No         | Head of Product Curation at Intersect          |
| Elaine Cardenas                                      | No         | Chair of OSC                                   |
| DeSciDegen                                           | Yes        | <p><br></p>                                    |
| Ken-Erik Ølmheim                                     | No         | Member of Civics Committee                     |

Recording: [Intersect Governance WG Weekly - 2025/10/09 16:00 CEST - Recording](https://drive.google.com/file/d/10TNqSNGMtOYotoqQ0ou5_i1azPZ9dSvn/view)

Transcript: [Intersect Governance WG Weekly - 2025/10/09 16:00 CEST - Transcript](https://docs.google.com/document/d/1cQJc655DcIacJCGMxaKXozaunyC-uegh12716w6c8Rw/edit?tab=t.0)

### Agenda 09.10.2025

* Next Priority for the WG

### Decisions/Actions

<table data-header-hidden><thead><tr><th width="153.1484375"></th><th width="308.42578125"></th><th></th></tr></thead><tbody><tr><td>Discussion Point</td><td>Notes</td><td>Actions: Responsible / Note</td></tr><tr><td>Decision-Making Process Framework</td><td>The group is satisfied with the decision-making process framework, including the diagram and supplementary documentation. The IC (Interim Committee) has been given time to review the documents and provide feedback.</td><td>Simo will likely call it a final version next week and then work on publishing it.</td></tr><tr><td>Committee Member Responsibilities</td><td>Discussion on the formalization of committee member responsibilities, specifically the "onboarding pack" for new members. A key point was the challenge in defining a general workload, with a 20-hour-per-month expectation seen as too high for most members. Suggestions were made to have committees define their own responsibilities.</td><td>The group will continue to discuss and possibly revisit the dismissal and replacement policy.</td></tr><tr><td>Committee Member Participation and Engagement</td><td>The group discussed low committee member participation, with many members not attending meetings or actively contributing outside of meetings. The six-month election cycle was seen as disruptive, and the lack of a clear strategy for committees makes it difficult for members to contribute meaningfully.</td><td>The group proposed extending committee mandates to two years and creating a clear action plan or roadmap for each committee.</td></tr><tr><td>Funding and Incentives</td><td>The group explored ways to increase participation by aligning incentives. Suggestions included raising compensation for committee members and providing a budget for committees that don't have one, possibly using membership fees.</td><td><br></td></tr><tr><td>Organizational Structure and Support</td><td>The group noted that some committees, like the Open Source Committee, receive significant support from dedicated Intersect staff, which helps with their effectiveness. There was a consensus that other committees lack this level of support and that there's currently no single person focused on member relations.</td><td><br></td></tr></tbody></table>


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Discussion Point	Notes	Actions: Responsible / Note
Decision-Making Process Framework	The group is satisfied with the decision-making process framework, including the diagram and supplementary documentation. The IC (Interim Committee) has been given time to review the documents and provide feedback.	Simo will likely call it a final version next week and then work on publishing it.
Committee Member Responsibilities	Discussion on the formalization of committee member responsibilities, specifically the "onboarding pack" for new members. A key point was the challenge in defining a general workload, with a 20-hour-per-month expectation seen as too high for most members. Suggestions were made to have committees define their own responsibilities.	The group will continue to discuss and possibly revisit the dismissal and replacement policy.
Committee Member Participation and Engagement	The group discussed low committee member participation, with many members not attending meetings or actively contributing outside of meetings. The six-month election cycle was seen as disruptive, and the lack of a clear strategy for committees makes it difficult for members to contribute meaningfully.	The group proposed extending committee mandates to two years and creating a clear action plan or roadmap for each committee.
Funding and Incentives	The group explored ways to increase participation by aligning incentives. Suggestions included raising compensation for committee members and providing a budget for committees that don't have one, possibly using membership fees.
Organizational Structure and Support	The group noted that some committees, like the Open Source Committee, receive significant support from dedicated Intersect staff, which helps with their effectiveness. There was a consensus that other committees lack this level of support and that there's currently no single person focused on member relations.