July 3, 2025

Attendees:

Name	Attendance	Role
Simo Simovic	No	WG Lead/Secretary
Phil Lewis	No	ISC Member
Thiago Nunes	Yes	Interim ISC Member
Pedro Lucas	Yes	OSC Chair, Representing two Enterprise Members
Nicholas Cerny	Yes	Civics Committee Chair
Vaibhav S	Yes	GMC Member
Naushad Fouze	yes	Product Committee
Jose Iadicicco	Yes	Community Member
Maureen Wepngong	No	DRep
Terence McCutcheon	Yes	Intersect
Tevo Saks	No	Community Member
Lorenzo Bruno	Yes	Head of Product Curation

Recording: Intersect Governance WG Weekly - 2025/07/03 16:00 CEST - Recording

Transcript: Intersect Governance WG Weekly - 2025/07/03 16:00 CEST - Transcript

Agenda 03.07.2025

• Discuss process about committee members not participating

• Next priorities for the WG

Decisions/Actions

Discussion Point	Notes	Action/Responsible
Process for Non-Attending Committee Members	A proposed process for removing committee members for non-attendance was discussed. This process is for non-disciplinary reasons and focuses on lack of regular active contributions or absence for eight consecutive weeks (two months).	- Terence McCutcheon (Tex) to refine the proposal to include a committee vote for removal, as suggested by Lorenzo Bruno and Nicolas Cerny. - Pedro Lucas to present OSC's peer review and attendance tracking method to the Intersect Steering Committee (ISC) as a best practice. - Tex to ensure clear documentation outlining what constitutes "active contribution" and how it will be measured (e.g., meeting attendance, Discord participation, document contributions). - Tex and Lorenzo Bruno to finalize the proposal for submission to ISC by Monday for a week's review.
Criteria for Removal	Debate around objective measures for "active contribution" and the role of the chair/secretary vs. committee vote in removals. The idea of missing a certain number of official votes as an objective criterion was raised.	- The refined proposal should clearly state that the chair initiates a vote of no confidence within the committee, rather than unilaterally removing a member. - Consideration of compensation as a reason for removal (fiduciary responsibility) was highlighted.
Replacement of Removed Members	Discussion on the process for replacing a removed member, considering the minimum committee size (seven members) and proximity to the next election.	- If removal doesn't drop the committee below seven members and an election is less than 90 days away, replacement might not be necessary. - The process should prioritize inviting the next candidate in line from the previous election results, with the committee also having discretion to select individuals who have shown active interest (e.g., observers).
Addressing Time Zone Challenges	Concerns were raised about committee members in challenging time zones and alternative ways for them to contribute asynchronously.	- Secretaries are expected to proactively inquire about optimal meeting times or consider two-time meetings for global inclusivity. - Async contributions (e.g., reviewing meeting minutes, contributing to documents) should be recognized as participation and can prevent removal.
Timeline for Implementation	To ensure fairness, any new removal process would officially start counting non-attendance from the date of ISC approval.	- If approved, non-compliant members would start at "week two" with a potential removal date by September 1st, given October elections.
Future Election Planning (October)	A provisional timeline for the October board and committee elections was presented.	- Terence McCutcheon outlined key dates: Board applications open September 1st (for two weeks), followed by voting. Committee applications open after board onboarding is complete. X-spaces and info sessions are planned to engage potential candidates.
Member Compensation/Stipends	Brief discussion on committee member stipends, emphasizing they are "support stipends" or "tokens of appreciation" rather than full compensation, and their role in ensuring commitment.	- This point was acknowledged as important for defining the nature of committee service.
Membership Requirement for Elections	A suggestion was made to implement a three-month membership requirement with KYC for committee elections, mirroring the six-month requirement for board elections.	- Terence McCutcheon will document this suggestion as part of the election process.